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Center for Academic Technology

Innovation

Conference Rooms

One of the functions of the Innovation team is to provide the University with a standard for setting up conference rooms. Conference rooms might differ in their intended use and might also have the different requirements for their users.  With all that, there is a common standard that the Innovation team promotes with all conference rooms:

PURPOSE

The purpose of this standard is to similarly equip conference rooms across campus to streamline system use so that staff, faculty, or students can use a variety of conference rooms to utilize systems and the technology contained within.  In addition, the maintenance cost of these systems is greatly reduced and support staff can more effectively service those conference rooms. With this proactive, holistic approach to conference room technology support and development, faculty, staff and students know what to expect when they enter a conference room.

As part of an installation, conference rooms will adhere to the following standards:


MINIMUM STANDARDS

The minimum configuration that should be used for any new systems and the standard to be pursued for any upgrade is as follows:

Control Panel:

  • Will have either a built-in processor for simple switching of devices, or;
  • Will have an RMC (Room Media Controller) device for more complicated/multiple switching of devices
    • Programming will include Crestron’s RoomView (Fusion) to control power settings remotely and schedule maintenance

Sound System:

  • Speakers mounted in ceiling with sound preferred
  • Sound bar, if ceiling option is not possible

WIPS [Wireless Interactive Presentation System] (optional):

  • Allows one to connect wireless or networked computing devices to different types of displays without cables

Misc.:

  • Security/Lockdown cables and hardware
  • Cables, connectors, wall plates, etc.
  • Installation services (electrical, cabling)

DEPENDING ON ROOM SIZE / INFRASTRUCTURE, OPTIONS ARE LIMITED ON THE FOLLOWING ITEMS:

Visual Display:

  • Regular Display (TV Screens)
  • Interactive Display
  • Projector / Screen

CONSULTATION

During this phase, discussions will take place on what items are needed for conference room use, such as: location, space, storage, etc.  Each room may have its own unique size and could present challenges for technology setup.

 

REVIEW OF STANDARDS

Due to rapid changes in technology, it is recommended that the conference room equipment standards be reviewed and updated on a regular basis to ensure the university is keeping pace with the rate of change in conference room technologies.  If a department deviates from the standard, they will be inherently responsible for purchasing the upgrades and/or installations of equipment.  In addition, that technology setup WILL NOT be supported by the University.