Welcome to the TAMUK Cayuse Animal Oversight webpage. You will find training materials here as well as the status of Cayuse Animal Oversight.
If you have any questions Contact the Office of Research and Innovation.
Within IACUC, a new protocol can be started from the Protocol Actions inbox.
Protocol Introduction Options will generate. Cayuse IACUC will generate the protocol number automatically, which is available at the top left-hand side of the page.
Please Note: You can exit the protocol document at any time and continue working on it later by clicking Home in the top right-hand corner. The Protocol will be saved in the Draft Protocols tab.
After you create your protocol, you will be directed to an Options page.
The Options section is the first section in the protocol's Table of Contents. You will also need to update your Protocol Species Grid by clicking Add.
Select your species from the dropdown, select which procedures the animal will undergo, and click Save. You can do this for multiple species within a protocol.
When you click Save, the selections made in the Options page determine which sections are added to the Table of Contents.
You can navigate to any section by clicking on the section name within the Table of Contents.
A green check in the box next to a section means that all required fields within the section have been filled out. All sections must have a check mark before you can .
The default sections within all protocols are as follows:
Once you've completed all of your options for your table of contents, you can begin filling out your protocol by clicking on sections within your table of contents.
Please note: Many aspects of your protocol form are configurable by your institution. If you have an inquiry regarding the questions, contact the administrator at your institution.
The following sections explain the types of questions you may be asked within your protocol.
Different pages may have multiple tabs with required questions you will need to fill out before a section can be marked as complete.
Required questions have a red dotted border around them. These questions must be answered before you submit your protocol.
If all required questions are answered within a section, a green checkmark will appear next to the section within the table of contents.
Text fields are provided when you need to input a custom response.
If the text field has a toolbox, then you will be able to input rich text, such as bolded or italicized text, custom alignment, or bullet points.
Radio button questions appear when only one choice is allowed from a set of configured choices.
Check box questions appear when you can choose more than one choice from a set of configured choices.
Questions with drop-down menus are similar to radio button questions, and will let you select one answer from a set of configured choices.
The Add From List option allows you to choose from data that you have inputted previously. For example, if you are a PI, you may be able to add funding from your current list of funds, depending on your approved protocols.
The Add New option allows you to add new data into the system, such as a new funding source, location, or strain.
When adding from a list or adding new data, you can edit the data by clicking on the list item, and then clicking Edit. The list item will show up as red if it needs your attention.
You can delete or remove an item from a list by clicking on the item, and then clicking Remove.
If green checkmarks appear next to every section within the table of contents of your protocol, then you are ready to submit.
To submit your protocol, click on Submit Protocol within your table of contents, and then click Submit Protocol.
If a section is missing a green checkmark, it means that you still need to answer a required question. If you try submitting without answering all the required questions, you will see this message:
If you filled out everything correctly, you will return to the dashboard and your protocol will now be routed to the IACUC office for review and approval, and the protocol will appear in your Protocols in Review inbox.
When your protocol has been reviewed and approved, it will appear in your Protocol Actions inbox.
If a protocol is returned with recommendations from reviewers, the PI will receive an email notification. The PI can re-open the protocol by clicking on the protocol number within the email, or within Protocols in Review Alerts.
Within the protocol, the reviewer pane will be displayed on the right-hand side. Click on a tab to expand the pane.
You will see a pencil icon next to any sections where reviewers are requesting a revision.
Within each section requiring review, you can make a revision to your protocol, respond to the reviewer with a rebuttal, or both. To make a rebuttal, click the checkbox next to Review Rebuttal, and type your response.
When you are finished revising your protocol, click Submit Protocol, and click Submit.
If you would like to use an approved protocol as a base for a new protocol, you can copy the protocol from the Protocol Actions inbox.
Click on the protocol you wish to copy, and then click Copy Protocol to New Document.
You will be directed to your new protocol application.
If you need to amend a protocol, you can do so from the Protocol Actions inbox.
Click on the protocol you wish to amend, and then click Start an Amendment.
Enter a reason for amending the protocol, and click Amend Protocol.
You will be redirected to the protocol draft. When you are finished with your amendment, you can .
Please note: Only one amendment can be in process at a time.
If you need to transfer the ownership of your protocol to another researcher, you can do so within the Actions menu.
The protocol will remain in the Transfer Ownership inbox beneath the alerts on your dashboard until the transfer has been approved by the IACUC office.
Viewing the register for your protocol allows you to view species ordering and usage activities. You can access this from Protocol Actions.
Additional information about the transaction will be displayed within a grid.
In Cayuse Animal Oversight, the left-hand menu contains different sections for alerts regarding your protocols. You can refer to these alerts to understand where your protocols are within the routing process.
This alert displays the protocols that have yet to be submitted. You can continue to edit the protocol by clicking on the protocol number.
This alert displays the workflow process, showing both the sender and recipient of the protocol. If a protocol appears in italics, it means the protocol hasn't yet been submitted to the PI.
If a protocol is returned with recommendations from reviewers, the PI will receive an email notification. The PI can re-open the protocol by clicking on the protocol number within the email, or within Draft Protocol Alerts.
This alert shows protocols that have come up for the first year review.
This alert shows first year review protocols that are in review by the IACUC committee.
This alert will show protocols up for their three year review.
This alert will show draft amendments.
This alert shows all protocols where the transfer of ownership is pending.
You can run four different kinds of searches in Cayuse Animal Oversight from the Actions menu:
You can also Export the report to a .CSV, Recall Filters, or Save Filters for later.
At some point, you may need to run reports in Animal Oversight. You can run three different kinds of reports:
You can also Export the report to a .CSV, Recall Filters, or Save Filters for later.